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Email Notification of Ticket Changes

Trac supports notification about ticket changes via email.

Email notification is useful to keep users up-to-date on tickets/issues of interest, and also provides a convenient way to post all ticket changes to a dedicated mailing list. For example, this is how the Trac-tickets mailing list is set up.

Disabled by default, notification can be activated and configured in trac.ini.

Receiving Notification Mails

When reporting a new ticket or adding a comment, enter a valid email address in the reporter, assigned to/owner or cc field. Trac will automatically send you an email when changes are made to the ticket (depending on how notification is configured).

This is useful to keep up-to-date on an issue or enhancement request that interests you.

Configuring SMTP Notification

Configuration Options

These are the available options for the [notification] section in trac.ini.

Either smtp_from or smtp_replyto (or both) must be set, otherwise Trac refuses to send notification mails.

Example Configuration

[notification]
smtp_enabled = true
smtp_server = mail.example.com
smtp_from = notifier@example.com
smtp_replyto = myproj@projects.example.com
smtp_always_cc = ticketmaster@example.com, theboss+myproj@example.com

Sample Email

#42: testing
---------------------------+------------------------------------------------
       Id:  42             |      Status:  assigned                
Component:  report system  |    Modified:  Fri Apr  9 00:04:31 2004
 Severity:  major          |   Milestone:  0.9                     
 Priority:  lowest         |     Version:  0.6                     
    Owner:  anonymous      |    Reporter:  jonas@example.com               
---------------------------+------------------------------------------------
Changes:
  * component:  changset view => search system
  * priority:  low => highest
  * owner:  jonas => anonymous
  * cc:  daniel@example.com =>
         daniel@example.com, jonas@example.com
  * status:  new => assigned

Comment:
I'm interested too!

--
Ticket URL: <http://example.com/trac/ticket/42>
My Project <http://myproj.example.com/>

Using GMail as the SMTP relay host

Use the following configuration snippet

[notification]
smtp_enabled = true
use_tls = true
mime_encoding = base64
smtp_server = smtp.gmail.com
smtp_port = 587
smtp_user = user
smtp_password = password

where user and password match an existing GMail account, i.e. the ones you use to log in on http://gmail.com

Alternatively, you can use smtp_port = 25.
You should not use smtp_port = 465. It will not work and your ticket submission may deadlock. Port 465 is reserved for the SMTPS protocol, which is not supported by Trac. See #7107 for details.

Filtering notifications for one's own changes

In Gmail, use the filter:

from:(<smtp_from>) (("Reporter: <username>" -Changes) OR "Changes (by <username>)")

to delete these notifications.

Troubleshooting

If you cannot get the notification working, first make sure the log is activated and have a look at the log to find if an error message has been logged. See TracLogging for help about the log feature.

Notification errors are not reported through the web interface, so the user who submit a change or a new ticket never gets notified about a notification failure. The Trac administrator needs to look at the log to find the error trace.

Permission denied error

Typical error message:

  ...
  File ".../smtplib.py", line 303, in connect
    raise socket.error, msg
  error: (13, 'Permission denied')

This error usually comes from a security settings on the server: many Linux distributions do not let the web server (Apache, ...) to post email message to the local SMTP server.

Many users get confused when their manual attempts to contact the SMTP server succeed:

telnet localhost 25

The trouble is that a regular user may connect to the SMTP server, but the web server cannot:

sudo -u www-data telnet localhost 25

In such a case, you need to configure your server so that the web server is authorize to post to the SMTP server. The actual settings depend on your Linux distribution and current security policy. You may find help browsing the Trac MailingList archive.

Relevant ML threads:

Suspected spam error

Some SMTP servers may reject the notification email sent by Trac.

The default Trac configuration uses Base64 encoding to send emails to the recipients. The whole body of the email is encoded, which sometimes trigger false positive SPAM detection on sensitive email servers. In such an event, it is recommended to change the default encoding to "quoted-printable" using the mime_encoding option.

Quoted printable encoding works better with languages that use one of the Latin charsets. For Asian charsets, it is recommended to stick with the Base64 encoding.


See also: TracTickets, TracIni, TracGuide